Submissions Explained

• This first round is for submissions by our 36 Affiliate and Regional Society Members and dozen Caucuses.

• It is possible to submit a session on behalf of someone else (e.g. a chair).

You do not need to be an ASECS member to submit a proposal, but if accepted, you and all session participants must be active (dues current) members of ASECS or one of ISECS’s affiliate societies in order to be part of the program.

• Session title (not longer than 15 words)
• Session format
• max. 250-word description
• A main theme keyword (for scheduling purposes)
• Up to 5 keywords (to be posted with the abstract)
• Name of a chair or co-chairs (up to 2). A discussant may be added optionally.
• The Program Committee may request minor edits for clarification or style.
• Individuals will be able to apply to these sessions in Round 3.

• Panels
• Roundtables
• Poster Sessions
• Special Sessions – innovative formats determined by session chair (e.g. book talks, workshops – single- or multi-day, pre-formed sessions, etc.). Feel free to reach out to the Program Committee if you would like to suggest a format!)

• Anyone may submit a proposal for a session topic for this round.
• Please check the List of Guaranteed Regional/Affiliate Society and Caucus Sessions on the submissions form site so that you are not duplicating topics from Round 1. 

You do not need to be an ASECS member to submit a proposal, but if accepted, you and all session participants must be active (dues current) members of ASECS or one of ISECS’s affiliate societies in order to be part of the program.

• Session title (not longer than 15 words)
• Session format
• max. 250-word description
• A main theme keyword (for scheduling purposes)
• Up to 5 keywords (to be posted with the abstract)
• Name of a chair or co-chairs (up to 2). A discussant may be added optionally.
• The Program Committee may request minor edits for clarification or style.
• Individuals will be able to apply to accepted sessions in Round 3.

This round is the largest. Individuals may apply to any session from the list of sessions (except for project sessions). The chair(s) of each session will later review all submissions and decide upon the participants.

You do not need to be an ASECS member to submit a proposal, but if accepted, you must be an active (dues current) member of ASECS or one of ISECS’s affiliate societies in order to be part of the program.

• Submission instructions may vary for different sessions, but they generally call for a 250-word description of the proposed contribution and a brief biography.
• At the time of submission, individuals may indicate whether they would like to be considered in Round 4 in the case that cannot be accommodated on a session (for reasons of fit or number of submissions to a session).
• Submission and presentation rules:
  • Individuals may apply for up to 2 sessions. Anyone applying to more than one panel must inform both chairs that they have done so. No one may appear on the program more than twice, with the exception of ASECS-sponsored sessions.
  • You can have up to one co-presenter. The time for the presentation does not usually increase for co-presentations unless specified by the chair.

This session includes 2 options for individuals to be part of a session:

• “Rehoming”: Individual abstracts that were not accepted in Round 3 may be considered by the Program Committee for placement in other open (after consulting with the chair[s]) or newly formed sessions.
• New individual submissions: Individuals may also submit new abstracts.
• The Program Committee will post a volunteer list for chairs during this round as necessary.

You do not need to be an ASECS member to submit a proposal, but if accepted, you must be an active (dues current) member of ASECS or one of ISECS’s affiliate societies in order to be part of the program.