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Important Deadlines

Subject to change – please check back regularly!

May 15, 2024-June 10, 2024Call for Session Proposals, Round I open (via Google Form)
June 17-July 26, 2024Call for Session Proposals, Round 2 open (New this year! Submissions via Stova Submissions System)
Week of August 5, 2024List of sessions posted online
August 5-September 13, 2024Call for Abstracts Round 3, submissions to sessions
September 23, 2024Deadline for chairs to make decisions about acceptances to sessions, including first alternates
September 30, 2024Deadline for session participants to inform chairs of participation (Round 3)
September 23-Call for Abstracts Round 4, Rehoming and Individual Submissions
Week of October 7, 2024 Acceptances to be sent out and preliminary agenda posted on 
TBDDeadline to apply to the Non-Tenure Track Faculty (NTTF) 
TBDDeadline to apply to the Traveling Jam-Pot Graduate Students
November 1, 2024Deadline to confirm participation in all sessions
Mid-November, 2024Annual Meeting registration opens 
December 15, 2024Date to submit any changes/edits to sessions
January 2, 2025Membership in ASECS or an ISECS-affiiliate society must be in good standing for inclusion in the program
TBD 2025Early Registration rate ends at 11:59 pm ET 
TBD 2025Standard Registration rate begins at 12:01 am ET
TBD, 2025Please submit accommodation requests by 11:59 pm ET to the Executive Director ( Requests made after this date may be difficult to arrange (but we’ll try).
TBD, 2025Standard Registration rate ends at 11:59 pm ET
TBD, 2025Onsite Registration Rate begins at 12:01 am ET
March 28-29, 2025Weekend I, Annual Meeting
April 4 -5, 2025Weekend II, Annual Meeting


2025 Annual Meeting Home

Call for Proposals

Submissions Explained

Important Deadlines

Preliminary Schedule

Registration Information

Registration Support

Arts, Theater, and Music Fund

Become a Sponsor

Accessibility and Inclusion

Special Event Programming

Submission Guidelines

Exhibitors and Sponsors