ASECS 2024
Submission explanations, rounds, and dates
May 15, 2023, Round 1 (closed; contact the Executive Director if you do not see your submission.)
Round 1 due, Guaranteed sessions by caucuses and affiliate societies.
- This first round is for submissions by our 36 Affiliate and Regional Society Members and dozen Caucuses.
- You do not need to be an ASECS member to submit a proposal, but if accepted, everyone in the session must be an active (dues current) member of ASECS or one of ISECS’s affiliate societies.
- Accepted proposal formats:
- Panels
- Roundtables
- Poster Sessions
- Special Sessions – innovative formats determined by session chair
Proposal Requirements
Session title
Session format (if an innovative format)
250-word description
Up to 5 keywords
Name of a chair or co-chairs (up to 2). A discussant may be added optionally.
Individuals will be able to apply to these sessions in Round 3.
The Program Committee may request minor edits for clarification or style.
June 1, 2023
Round 1 session descriptions posted online:
June 1-July 15, 2023: ROUND 2 (Closed and completed)
Round 2, General call for session proposals.
Click on the arrow for more information and submissions form.
Click on the arrow for more information and submissions form.
- Submissions Form
- Anyone may submit a proposal for a session topic for this round.
- Please check the List of Guaranteed Regional/Affiliate Society and Caucus Sessions so that you are not duplicating topics from Round 1.
- You do not need to be an ASECS member to submit a proposal, but if accepted, everyone in the session must be an active (dues current) member of ASECS or one of ISECS’s affiliate societies.
Accepted proposal formats:
- Panels
- Roundtables
- Poster Sessions
- Special Sessions – innovative formats determined by session chair
- Project Sessions (preformed)
- For 2024, the Program Committee will accept a limited number of preformed Project Sessions. This format is appropriate for members involved on a single project (such as a grant or other coordinated research or pedagogical undertaking) where the session members are preselected and the topic would be of interest to audience members. Project sessions that are accepted will appear on the program with the members listed in the proposal and be open to audience members.
Proposal requirements:
- Session title
- Session format (if an innovative format)
- 150-250 – word description
- Up to 5 keywords
- Name of a chair or co-chairs (up to 2).
- A discussant may be added optionally.
- For Project Sessions: Names of other session members and individual abstracts if appropriate.
Be sure to review the Round 1 list of Guaranteed Regional/Affiliate Society and Caucus Sessions (above) to avoid duplicating topics from Round 1.
Week of July 17
List of Sessions posted online. Accepted Sessions from Rounds 1 and 2 will be posted online with descriptions, chair contact information, and any special application instructions. The Program Committee may request minor edits for clarification or style of accepted sessions.
August 4-September 15, 2023: Now Open
Round 3, Open call for individual submissions to all open sessions.
Explanation
This round is the largest. Individuals may apply to any session from the list of sessions (except for project sessions). The chair(s) of each session will later review all submissions and decide upon the participants.
Membership Rules
You do not need to be an ASECS member to submit a proposal, but if accepted, you must be an active (dues current) member of ASECS or one of ISECS’s affiliate societies.
Submission Information
- See “Submission Guidelines” for detailed information.
- Submission instructions may vary for different sessions, but they generally call for a 250-word description of the proposed contribution.
- At the time of submission, individuals may indicate whether they would like to be considered in Round 4 in the case that cannot be accommodated on a session (for reasons of fit or number of submissions to a session).
- Submission and presentation rules:
- Individuals may apply for up to 2 sessions.
- Anyone applying to more than one panel must inform both chairs that they have done so.
- No one may appear on the program more than twice, with the exception of ASECS sponsored sessions.
- No one may present on more than one panel, with the exception of ASECS sponsored sessions.
September 22, 2023
Deadline for chairs to make decisions about acceptances to sessions, including first alternates.
September 29, 2023
- Deadline for accepted individuals to inform chairs of their participation in sessions.
- Accommodations: Anyone accepted to a session who requires accommodations of any kind should submit that request via the online form included in acceptance emails or contact the Executive Director confidentially. See the Accessibility and Inclusion page for more information.
- Anyone accepted to a session who needs a letter of invitation for visa, passport, or funding purposes should submit that request via the online form included in acceptance emails.
October 1-15, 2023
Round 4, Open call for individual submissions
- “Rehoming”: Based on last year’s success with “rehoming” individual abstracts that were not accepted in Round 3, and placing them in other open or newly formed sessions last year, we will formalize that process this year.
- New individual submissions: Individuals may also submit new abstracts.
- Where possible and depending on space, the Program Committee will place these abstracts in sessions in need of presenters (after consulting with the chair[s]) and/or create new sessions from abstracts on similar topics.
- You do not need to be an ASECS member to submit a proposal, but if accepted, you must be an active (dues current) member of ASECS or one of ISECS’s affiliate societies.
- We will post a volunteer list for chairs during and this round as necessary.
Week of October 23, 2023
- Acceptances of Individual Abstracts and session placement sent out.
- Anyone accepted to a session who requires accommodations of any kind should submit that request via the online form included in acceptance emails or contact the Executive Director confidentially.
- Anyone accepted in this round for a session who needs a letter of invitation for visa, passport, or funding purposes should submit that request via the online form included in acceptance emails.
Week of November 6, 2023
Preliminary program and schedule posted online.
December 15, 2023
Deadline to submit editing requests or schedule changes to program.
Week of January 1, 2024
Final program posted online.
- Deadline to join or renew membership in ASECS or an ISECS affiliated society in order to appear on the program. Join/renew ASECS here: ASECS Membership, or you may present proof of ISECS-affiliated membership.