2026 Submission Page
”A Map of Philadelphia and Parts Adjacent, With A Perspective View of the State House”. Philadelphia: Lawrence Hebert, 1752 {{PD-LOC}}
I. Submitting a Proposal – What you’ll need
Round 1 Session Proposal Submissions
Guaranteed Sessions: Affiliate Societies & Caucuses
May 17, 2025-June 9, 2025
Guaranteed Sessions: Affiliate Societies & Caucuses
May 17, 2025-June 9, 2025
You’ll fill out the following items for the Round 1 (Guaranteed Sessions: Affiliates Societies & Caucuses) submission form:
- Title of the Session
- The name of the Caucus or Affiliate sponsoring the session
- Abstract (max. 250 words)
- Chair’s (or co-chairs’) name, affiliation, and email
- A Primary Category (for scheduling purposes) and up to 5 Keywords
- You can note any accommodations
Round 2 Session Proposal Submissions (General Call)
This round will open June 16-July 28, 2025.
Please check back.
This round will open June 16-July 28, 2025.
Please check back.
You’ll fill out the following items for the Round 2 (General Sessions) submission form:
- Title of the Session
- (For Guaranteed Sessions only, the name of the Caucus or Affiliate sponsoring the session)
- Abstract (max. 250 words)
- Chair’s (or co-chairs’) name, affiliation, and email
- A Primary Category (for scheduling purposes) and up to 5 Keywords
- You can note any accommodations
Round 3 Abstract Submissions to Sessions
This round will open August 4-September 22, 2025
This round will open August 4-September 22, 2025
You’ll fill out the following items for the Round 3 (Abstract Submissions to Sessions) submission form:
- Title of the Session you’re applying to (You’ll fill out a separate submission for each session you apply to; you can apply to up to two sessions and will indicate that here as well.)
- Title of the Abstract you’re submitting to the session
- Abstract (max. 250 words)
- Author’s (and/or co-author’s) name, affiliation, and email
- Up to 5 keywords
- You can note any accommodations
Round 4: Individual Abstracts and Rehoming
This round will open October 2 -11, 2025
This round will open October 2 -11, 2025
You’ll fill out the following items for the Round 4 (General Sessions) submission form:
- Title of your abstract
- Abstract (max. 250 words)
- Author’s (and/or co-author’s) name, affiliation, and email
- Up to 5 Keywords
- You can note any accommodations
II. Using the abstracts form
2026 ANNUAL MEETING
QUICK LINKS
Submission Portal/Submit a Session
Annual Meeting/Submission Rules
2026 Annual Meeting Program (PDF)
Registration Information
Exhibitors and Sponsors
Guidelines and Information
Special Event Programming
- Go to the Submissions Platform: ASECS X-CD Submissions Platform.
If you already have a profile (most people don’t, but you can try!), enter your email address; the first time you login, your password is also your email address.
If you don’t have a profile (you probably don’t, even if you’re a member), create a profile on the left side of the screen.
2. Change your password under the “Manage My Account” tab.
3. Update your profile under “Profile Home”.
You will probably see “Non-Member” under your name even if you’re a member. That information will be updated after July 1, 2025 – don’t worry about that part for now.
4. Click on the link for the Round you want to submit to under “Profile Home,” too. Rounds are visible and linked during the acceptance dates.
5. Submit your abstract! Click on the “Click Here to Start” button.
6. Click on “Start Session Proposal”.
You’ll add/change chairs (if you need to) in a next step.
7. Fill out the information for your session proposal.
You can save a draft at any point and come back to edit the information until 72 hours before the round’s deadline.
7. You can select up to 5 keywords. Please try to use one of the keywords in the list to help the Program Committee organize their work. If you have a necessary keyword that isn’t on the list, you’ll see an “other” option at the bottom of the list.
8. Indicate whether you will definitely need AV. Not every room will have AV.
Please do not check “yes” if you’re not absolutely certain that you need it. AV costs are driving up conference costs, so if you could do without, or could upload your material to the conference app, you’ll help keep equipment free for those who need it. Thank you!
At the bottom of the page you’ll see a button to submit the session proposal (you can still come back and edit it) or save it as a draft.
9. Chairs and co-chairs If you’re submitting the session that you’ll be chairing, you are done. Click on the top right button “Click here if you are finished…”.
10. If you need to add a co-chair, you can do that in the bottom section. Enter their name in the box to see if they’re in the system (they probably aren’t yet).
You can ask them to add their profile and come back later to add them, or you can click on “I have looked for my Chair and they do not exist” if you need to add them now.
You’ll need their name, preferred mailing address, and email. They can make changes later if they want.
11. Go back to the submissions home page to edit the proposal or chairs, preview your session, or download the submission.
That’s it! You’re done! Thank you for submitting to the session. Just email the Executive Director Benita Blessing (director@asecs.org) if you have questions!