Travel Information
Please review the following information to ensure that you have the necessary travel documents and to allot the proper time to obtain and renew passports and visas.
Passport and Visa Requirements:
U.S. Citizens
U.S. citizens must carry proof of citizenship and identity. A valid U.S. passport or NEXUS card will
satisfy these requirements.
Your passport must be valid for at least 3 months past the date of arrival in Canada. If you have less than 6 months, it may take longer to pass through Immigration.
Renew your passport.
Apply for a passport.
Note: Routine processing is 10 – 13 weeks. Expedited processing is between 7 – 9 weeks with an additional $60 charge at the time of this communication.
Non-U.S. Citizens
Citizens of countries other than the United States may have varying requirements and document processing times. Please check Entry Requirements by Country or Territory.
2/29/2024: Please make note of the following information regarding Mexican citizens traveling to Canada, provided by the Special Events Unit of Canadian Immigration, Refugees and Citizenship:
“As of February 29, 2024, at 11:30 p.m. Eastern time, Mexican citizens travelling to Canada will need to meet new requirements to travel to Canada.
“Mexican citizens who hold a valid US non-immigrant visa or have held a Canadian visa in the past 10 years and are travelling by air on a Mexican passport will be able to apply for a new electronic travel authorization (eTA). With the high number of Mexican citizens currently holding US visas, the majority will continue to enjoy visa-free travel to Canada. Those who do not meet these conditions will need to apply for a Canadian visitor visa.
“For additional information, please visit Updated travel information for Mexican citizens coming to Canada – Canada.ca and Changes to eTA and visitor visa requirements for Mexican citizens – Canada.ca.
“If you have any questions or need support for your upcoming event, please contact the Special Events Unit, we would be pleased to assist you.”
Special Events Unit
Immigration, Refugees and Citizenship Canada
Visa Exempt Nationals
Visa-exempt foreign nationals (excluding U.S. citizens) must apply online for an Electronic Travel Authorization (eTA), ideally prior to booking their flight to Canada.
Letters of Invitation
ASECS has registered the 2024 Annual Meeting with the Canadian Government in order to assist with visa requests. Should you require a letter of invitation to apply for a visa, please click here and complete the form:
An ASECS staff member will create a letter of invitation based on the information you provide within 3 business days. All fields are required and by the Canadian Border Services agency. A letter of invitation does not guarantee that a visa will be issued.
You will need the following information to complete the form:
- Complete legal name (as it shows on any travel documents)
- Date of birth
- Affiliation name and position
- Address and telephone number (both work and home)
- Approximate travel dates
2025 ANNUAL MEETING
QUICK LINKS
Preliminary Schedule
Registration Information
Call for Papers
Registration Support
Arts, Theater, and Music Fund
Become a Sponsor
Important Deadlines
Accessibility and Inclusion
Special Event Programming
Submissions Explained
Submission Guidelines
Exhibitors and Sponsors